Confirmation and Closure

By confirming, you state that the data matches the paper. The document will transition to the Completed state and from that point on, it will be included in reports, available for download and submission.

What Confirmation Does

• Saves the values from the form and validates them against the schema.
• Recalculates findings, document direction, type, and automatic tags from the corrected data.
• Queries the VIES registry and checks for duplicates against the archive.
• Sends a webhook and a message to Telegram, if configured.
• Logs in activity who confirmed the document and when.
• Opens the next document from the queue.

No credit is deducted.

Reopening

A confirmed document is read-only. If you find an error in it, the Correct Document button offers two paths: Correct Data returns the document for review and upon new confirmation, sends the webhook again, marked as a correction. Reprocess discards the recognized data and extracts the document again, potentially as a different type — this is useful when the type is wrong or almost everything is incorrect.

A document that has already been submitted to accounting will not change with our correction. It will warn you about that; make sure to correct it there as well.

Who May Confirm

The owner of the repository can always confirm. In a shared repository, it depends on the sharing level: the Document Review level grants the right to confirm and reopen others' documents without allowing them to add or delete. This is exactly what an external accountant needs. Full access can also confirm.

Documents That Have Not Been Reviewed

A document in the Waiting for Review state cannot be downloaded, exported, or sent to accounting, nor can a PDF or Excel be generated from it. It does not count in reports. You can find it in the list by filtering by state.

Those who do not want a review can disable or limit it in the settings — then documents are sent immediately after recognition, including findings. The decision is yours, but with an invoice with a mismatched IBAN, it means that the error will only be noted based on where the money went.