Integration with Accounting

You can send documents from ParseDoc directly to accounting software, without an intermediate file step. The connection is set up in Settings → Integration with Accounting. We support Fakturoid, iDoklad, SuperFaktura, Xero, and QuickBooks Online.

Programs that run on your computer — Pohoda, Money S3, Abra Flexi — cannot be integrated. For them, you will download their import file or ISDOC.

How to Set Up the Connection

Fakturoid, Xero, and QuickBooks use OAuth: you click to connect, you will be redirected to the provider, confirm access, and then return back. You never enter your accounting password for us, and we do not store it.

For iDoklad and SuperFaktura, you generate API access in your account and enter its details with us; it will be verified immediately upon saving. Each service has instructions on where to find this information.

If a service is not yet registered with the provider, it will appear in the list as not set up, and the button will not be clickable.

What Is Sent

The header of the document, both parties, items, and summaries. The original file is also sent as an attachment to Fakturoid, so you have the scanned invoice in your accounting along with the record.

Only completed documents can be sent, and only invoices. Credit notes, pro forma invoices, and other types are treated as different entities in foreign accounting systems, so they will be rejected and need to be downloaded as a file and imported manually. Receipts can only be handled by Fakturoid, where they are created as expenses without a purchaser.

Matching Counterparties

Before submission, the supplier (or customer for issued invoices) is searched in your accounting by IČO or name. If it is not there, it will be created. If submission fails, the newly created counterparty will be discarded so that you do not have half-records from unsuccessful attempts in your records. Found counterparties will remain unaffected.

Duplicates

Before each submission, we check with the accounting system if the document already exists there. Double-clicking will not create it a second time; a message will indicate that it is already there. If someone intentionally wants to create it again — for example, because they edited the original in the meantime — they can click on Create Anyway.

What Happens in Case of an Error

The error will appear in the stripe above the output along with the accounting response, not just in the log. It will remain on the screen until you close it, as the reasons can be lengthy and it is necessary to understand what to do next. A rejection due to a VAT rate will offer to resend the document with a zero rate.

The document does not change upon submission. After correcting it, you can send it again. The submitted document will have a number from the accounting system, and where the provider supports it, also a link.

Multiple Companies Under One Login

An accounting firm has a company in Fakturoid for each client. After connecting, you can select which company the documents go to, and each folder can have a different setting. If the IČO of the folder matches the IČO of some company, it will offer itself automatically.