Findings and Their Solutions
A finding is a statement about what is incorrect on the document. Findings are not counted by the viewer, but by the server, so they occur both for documents from a form and for documents received via the API, and the API client receives them with the data.
Types of Findings
| Finding | What it checks |
|---|---|
| Item total | Items do not provide a tax base (total amount for receipts); advance payments are not counted |
| Line arithmetic | Quantity times price does not equal line price |
| Summaries | Base plus tax does not equal total amount; VAT summary shows which field is incorrect |
| Missing summaries | Items read, summaries not |
| VAT rate | Rate that was not valid in the Czech Republic at the date of issuance |
| Currency | Not a three-letter code, e.g., "Kč" instead of "CZK" |
| Company ID | Control digit does not match, a Czech company does not have eight digits, or the Company ID does not match the VAT ID of the same party |
| Tax against rates | A different tax arises from the rates on the items than what the document states |
| IBAN | Control sum does not match |
| Date | Cannot be read, or has an illogical year |
| Data order | Due date is earlier than issuance |
| Variable symbol | Not in the OCR document transcript |
| Direction | Based on the company's name, you stand on the opposite side of the document |
| Document type | The binder specifies a different type than the model read |
| Document type | The document does not match the type it was processed with |
| Format | The document type cannot be converted to the selected format |
| Duplication | The same supplier and document number already exist in the archive |
| VAT ID | Not registered for VAT according to the VIES registry |
Each check can be turned off in the settings. If turned off, it is not counted at all, so the document will not end up in the queue for checking based on it.
What Will Not Happen with a Finding
A finding will never fix itself. Where it can be calculated, a button Fix to with the value will be offered, but you will fill it in. With the Company ID, a suggestion is not offered if it can only be recognized by the control digit: this allows about one in eleven random numbers, so an automatic correction could create a valid but foreign Company ID. Such an error is worse than an obvious nonsense because no one would recognize it.
The exception is a company where the document also bears the VAT ID. The tax number of the company is CZ and its Company ID, so the correct value stands on the document nearby and does not need further calculation — a suggestion will be offered there. This does not apply to sole proprietors, who have their personal identification number in VAT ID, and therefore the Company ID is not compared with VAT ID at all.
A suggestion is also absent where it would contradict the document after insertion. For the item total on a document where its base plus tax equal the total amount, inserting the total would break that relationship — the finding will remain, but the value will not be offered.
How to Close a Finding
Two ways:
- Fix the value. The finding will disappear as soon as the recalculation completes.
- Leave it be. When the value is correct and the finding is spurious — for example, a supplier from abroad with a different VAT rate. Upon confirmation, a window will appear with a list of findings that remain in the document, and you confirm them all at once. Those who do not want the window can check Do not show again; it can be turned back on in settings.
The activity log will record who confirmed the document and whether they modified the data.
VAT ID and Taxpayer Registry
The VAT ID of both the supplier and the buyer is verified in the European VIES registry. When the registry does not respond, no finding arises — it makes no sense to call the supplier because of an outage in Brussels. Only European VAT IDs with the state prefix are verified.
Your own VAT ID is not verified; you know your taxpayer status. Czech VAT ID of the supplier on the document without VAT is also not verified: a non-registered entity may have a VAT ID, but it is simply not in the taxpayer registry.
The VIES registry only returns yes/no; we do not compare the company name against it. The ARES registry is used elsewhere — when filling in your company details in the settings.