Receiving by Email
The account receives its own email address. Any attachment sent to it will be processed as an uploaded document.
Settings
The address is created in the settings under the Email Document Receipt section. It appears as a random string on the in.parsedoc.dev domain — this is intentional, as the address also serves as an access credential. You can have up to five addresses, each of which can point to a different folder.
An address can be paused (emails are discarded, the address remains) or deleted. A deleted address stops working immediately, and a new one has a different string, so after a breach, you don't need to worry about anything else — just reset the email rules. The Save to Contacts button downloads a vCard, from which you can create the address in Google, Apple, and Outlook.
Allowed Senders
Only emails from addresses on your approved sender list will be processed. The inbox will not accept any emails if there is not a single address in the list. You can have five addresses; usually, it's enough to include your own, from which you forward, along with a few regular suppliers.
If you want to receive from anyone, you can choose Allow Everyone. We do not recommend this: the address will be exposed in copies and directories, and every attachment that passes through costs credits.
How to Use It
Two reasonable options:
- Manual Forwarding. Forward the invoice from your supplier to the address. The simplest option, and it works immediately.
- Email Rule. Set up a filter in Gmail or Outlook that forwards everything from known suppliers. Then you don’t have to do anything else.
The folder can also be specified in the address: [email protected] will save the document to the folder of that name. An unknown name is ignored, and the document falls into the folder set for the address.
What Gets Processed
Attachments in supported formats are processed: PDF, photos, Word and Excel documents, electronic invoices. If the same invoice arrives as PDF and ISDOC, one document is created — data from ISDOC, preview from PDF, without credits.
The forwarded message is unpacked, even if the client attached it as a nested email or .eml file, up to the third level of nesting. A maximum of ten documents can be created from one message; the message must not exceed 25 MB.
Signature images and icons from footers are skipped — embedded images and files under 20 kB are not considered documents. If no document can be created from the attachments, the text of the message is attempted: an invoice written directly in the body of the email will be converted to an image and processed as a document.
The same message delivered a second time will not be processed again.
Response and Trace
The sender is replied to with information on what was received and which folder it went to, or why no document was created from the email. Responses are only sent to allowed senders and never to automated emails; this can be turned off with the Reply to Sender toggle.
The sender, subject, and body of the message are saved with the document and can be viewed in the document window on the Email tab. Rejected emails have a record in the activity log along with the reason.